At Community Academies Trust (CAT) we recognise that privacy and security is a major priority.

 

Here we set out how we use and protect your personal information. Please read this Privacy Policy carefully and check back periodically for updates.

 

Our Privacy Commitment

The Community Academies Trust (CAT) website is owned and operated by Community Academies Trust (CAT). We are committed to safeguarding your privacy online. We will only collect, store and use your personal information for specific purposes. We use your personal information to support and enhance our relationship with you. We only share your personal information in accordance with the General Data Protection Regulation 2018 (GDPR), the Data Protection Act 1998 (DPA) and other applicable laws. You may contact Community Academies Trust (CAT) at any time with any privacy questions or concerns, and to request access to the personal information we hold about you. You can also contact us with any corrections to this data or deletion requests.

 

Consent

Your use of the Community Academies Trust (CAT) website and any disclosure of personal information via the website signifies your consent to us collecting and using personal information about you in accordance with this Privacy Policy.

 

How we use your personal data

All the information we collect via our website or through correspondence with you is used to operate and improve the service we offer you and to personalise our service. We are committed to using your personal information only for:
 

• Planning and managing Community Academies Trust (CAT) business activities, including analysis of customers' browsing habits and preferences to improve our service.

• Technical administration of our website.

• Providing you with information about the services we offer.

 

Circumstances in which we may share some of your data with others:

 

If we are requested by the police or a regulatory or government authority investigating illegal activities to provide information concerning your activities whilst using the Community Academies Trust (CAT) website we shall do so.

 

Cookies

A cookie is a small text file that a website can send to your computer's browser. It's like an internet user's identification card, which tells a website when a user is re-visiting the site. Their ability is limited to containing and transferring to the website as much information as the users have disclosed to that site. Cookies can't read or interfere with other information saved on your hard drive.

 

Most computers are set up to automatically accept cookies. However, you can reset your browser settings to refuse cookies, or alert you when a cookie is being sent so you can choose whether or not to accept it.

 

Data over the internet

The internet is a global network, so it is possible for your data to travel internationally, which may include places both inside and outside the European Union. If you visit the Community Academies Trust (CAT) website, you're agreeing and authorising us to process data in this way.

 

How we protect information

We take every precaution to protect your information.

 

To this end all personal information stored by us is kept on a server in a secure environment. Only employees and any sub-contractors who need the information to perform a specific job are granted access to personally identifiable information.

 

You acknowledge that the internet is not a 100% secure medium for communication and, accordingly, we cannot fully guarantee the security of any information you send to us (or we send to you) via the internet. We are not responsible for any damages which you, or others, may suffer as a result of the loss of confidentiality of such information.

 

How you can help us protect your information

Please keep in mind that whenever you voluntarily disclose personal information online in non-protected environments - for example on message boards, through email, or in chat areas - that information can be collected and used by others. In short, if you post personal information online that is accessible to the public, you may receive unsolicited messages from other parties in return. Also remember to close your browser window when you have finished your work. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or internet café. We cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems.

 

The Data Controller

Community Academies Trust (CAT) processes personal data relating to parents, pupils, staff, governors, trainees, volunteers, visitors and others, and therefore is a data controller. The Trust is registered as a data controller with the ICO and will renew this registration annually or as otherwise legally required.

 

Roles and responsibilities

This policy applies to all staff employed by Community Academies Trust (CAT), and to external organisations, volunteers and other individuals working on our behalf. Staff who do not comply with this policy may face disciplinary action.

 

Board of Directors of Community Academies Trust

The Board of Directors has overall responsibility for ensuring that Community Academies Trust (CAT) complies with all relevant data protection obligations.

 

Data Protection Officer

The Data Protection Officer (DPO) is responsible for providing advice and guidance to Community Academies Trust (CAT) in order to assist Community Academies Trust (CAT) to implement this policy, monitor compliance with data protection law, and develop related policies and guidelines where applicable.

 

The DPO will carry out an annual audit of the Community Academies Trust (CAT) data processing activities and report to the audit committee of the Board of Directors their advice and recommendations on school data protection issues.

 

The DPO is also the first point of contact for individuals whose data the school processes, and for the ICO.

 

Our DPO is provided by Satswana DPO Services and is contactable via dpo@communityacademiestrust.org or alternatively; Data Protection Officer, Satswana Ltd, Suite G12 Ferneberga House, Alexandra Road, Farnborough, Hampshire GU14 6DQ.

 

Responding to subject access requests

When responding to requests, we:

• May ask the individual to provide 2 forms of identification

• May contact the individual via phone to confirm the request was made

• Will respond without delay and within 1 month of receipt of the request

• Will provide the information free of charge

• May tell the individual we will comply within 3 months of receipt of the request, where a request is complex or numerous, or where it is impractical to comply within a month due to school closure. We will inform the individual of this within 1 month and explain why the extension is necessary.

 

If the request is unfounded or excessive, we may refuse to act on it or charge a reasonable fee which takes into account administrative costs.

 

A request will be deemed to be unfounded or excessive if it is repetitive, or asks for further copies of the same information.

 

When we refuse a request, we will tell the individual why, and tell them they have the right to complain to the ICO.

 

Individuals should submit any request to exercise these rights to the DPO. If staff receive such a request, they must immediately forward it to the Data Protection Contact who will send it to the DPO for information purpose.

 

Changes to privacy policy

We reserve the right to change our privacy policy, whilst of course keeping it within all relevant legislation and guidelines. We will do all we can to ensure that these pages show the most up to date information at all times and may notify you of such changes by uploading the revised privacy policy on the Community Academies Trust website.